Become a UBC Resident

You’ve matched as a UBC resident! Now how do you make it official?

Your first tasks are all about UBC. The UBC PGME Registration Guide provides great guidance through these steps and we provide some insider tips and insight through it all. We recommend completing the steps in this chapter as early as April. Let's get started.

1. Set up Your UBC CWL Account

2. Set up Your UBC Email Address

3. Complete RMS Registration

4. Complete UBC Student Registration

Set up your UBC CWL account

Before getting started, do you have your MRES number?

Your MRES number is your student number. You can find this in an email from UBC Enrolment Services (ubc.systems@ubc.ca) and/or UBC (rms.support@ubc.ca) PGME. You will need it before you can set up your UBC Campus Wide Login Account.

Resident Insight: Get Organized

We suggest some proactive organization! As you start to register and sign up for things, it’s a good idea to keep track of all your usernames and identification numbers in one secure place for easy reference. Use a note app like Evernote, OneNote, or Notability.

Here's a list of some of the usernames and IDs you'll be collecting over the next few months. You can copy and paste this into your secure note and fill it out as you go.

Accounts	Username / ID
CWL Username
UBC Email
MRES / Student Number
CPSID Number
CPSBC Account Number
Employee ID Number
CMPA Member Number
One45 Username
FESR ID
UptoDate Username
T-RES Username
CPSID Number

Set up your UBC Email Address

Before getting started, do you have your CWL account set up? You will need your CWL username and password. See the previous section on how to set this up.

Resident Insight: Access Your UBC Email on Your Phone

Accessing your UBC email on your mobile device is going to be crucial. You can access your UBC student email via any web browser: https://webmail.student.ubc.ca/ but this is not very practical for everyday use.

You have 3 options:

1. Bookmark UBC Student Webmail on your phone and laptop
   • Pros: very easy
   • Cons: you won’t receive notifications so you will need to remember to check in often, not integrated with your personal email app
   • How: Simply bookmark UBC Student Webmail on your web browser. On your phone, you can add this bookmark to your home screen so you can more easily access it.
2. Forward your UBC email addresses to your personal email
   • Pros: easy, works with every email service
   • Cons: you cannot reply using your UBC email address which may cause email chains to get messy, and make finding emails troublesome.
   • How: Follow the steps on UBC IT's website here
3. Add your UBC email address to your desktop and mobile email applications
   • Pros: Better integration, able to reply using UBC email address
   • Cons: More steps
   • How: Follow the steps on UBC IT's website which we have linked below
     • Set up on your phone: iOS or Android
     • Set up on your computer: Apple or Windows
   • Note: using third-party applications (ex. Spark) will work as long as you are given the option to set up an “Exchange” account. Simply, enter your UBC email address and UBC CWL password. Please note that you cannot add your UBC email address to the Gmail app.

Complete RMS Registration

Before getting started, do you have your CWL account and UBC email address? If not, please see the previous sections.

Complete UBC Student Registration

This section comprises of tasks that don’t really need to get done until later. However, it might also be a good idea to get this done and out of the way at this point so you can check off UBC Registration off the list.

Before getting started, do you have your CWL account? If not, please see the previous sections.

Insider Tip

IMGs! Make sure you set up Direct Deposit sooner rather than later. You will be sending in expenses to get reimbursed as early as June because of IMG Orientation.

Summary of UBC websites

Here’s a handy chart to summarize all the UBC sites we’ve accessed in this chapter and what each one was for.

Website	What is it used for
UBC My Account	Update display first/last name Change CWL username Change recovery email
UBC RMS	Logging in statutory holidays Logging in sick days
UBC Webmail	Access UBC email
UBC SSC	Pay tuition Access tax forms
UBC Workday (Student)	Submit direct deposit information Check on reimbursement status

Set Up Your UBC CWL Account Set Up Your UBC Email Address Complete RMS Registration Complete UBC Student Registration Summary of UBC websites